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Special Admission Considerations

International Student Admission
Guidelines for International Applicants
TOEFL or IELTS Scores
Admission of CMU Faculty and Staff
Admission with Baccalaureate from Schools without Recognized Standing
Accelerated Master's Degree Program
Military Service Commission
Off Campus Enrollment
Duration of Admission Status: Time for Completion of Degree
Changing Degree Programs
Recomputing Grade Point Average
Registration Information
Registration Procedure
Campus ID Card
Internships, Practica, Independent Studies, Theses, Dissertations
Auditing Courses
Change of Registration (Drop/Add)
Withdrawing from a Class After the Drop/Add Period
Withdrawals from All Courses
Involuntary Withdrawal
Religious Holidays
Academic Load
Thesis/Doctoral/Dissertation
Internships
Comprehensive Examinations

International Student Admission
International applications for admission require longer processing time than other applications. Prospective students should be certain to allow ample time for documents to be sent to the College of Graduate Studies and should recognize that notice of admission may take longer than expected to reach them. Also, certain programs have application deadlines, usually early in the year, and this should be taken into consideration when applying for admission.

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Guidelines for International Applicants

  1. At least six months before the beginning of the semester in which he or she wishes to begin study, an applicant who is a citizen of a country other than the United States must submit an International Graduate Student Application for Admission along with the required application fee. (U.S. citizens and international applicants who are permanent residents of the U.S. need not use the International Student Application, but should submit a Domestic Application for Admission instead.) At that same time, the applicant must submit directly to the College of Graduate Studies one official copy of all diplomas and transcripts, as well as the corresponding official English translations of any non-English documents, from all post-secondary institutions attended.
  2. The cost for one academic year (nine months) of graduate study in 2009-10 was approximately $25,900 for master's/specialist's level students and $27,412 for doctoral level students. These figures do not include initial travel expenses or any summer expenses, including tuition, fees, or living expenses. Applicants must show proof of sufficient funding for at least their first academic year of study. Proof of funding consists of a completed Financial Support Form and an original copy of a current bank statement. Most international students can be considered for graduate assistantships, as well as some fellowships, but both of these are very limited. The university has no other funding for international students and assumes no financial responsibility for them at any time. For more information on financial aid opportunities, see the Financial Aid Section of this Bulletin.
  3. Students must submit a complete Central Michigan University medical information form when they arrive on campus.
  4. All international students are required to have an approved health and accident insurance policy for the duration of their study. If a student already has health insurance, he or she should check the University Health Services website (www.healthservices.cmich.edu) to see if that policy meets CMU's requirements.
  5. All prospective students who are not citizens of a TOEFL-exempt country (see grad.cmich.edu/toefl for a list of those countries) must submit a satisfactory score on the Test of English as a Foreign Language (TOEFL), which is administered in the U.S. and other countries by the Educational Testing Service (ETS), Princeton, NJ, 08541-615, or the International English Language Testing System (IELTS).  Score requirements are explained later in this section.  Requests to substitute another test will be evaluated individually with minimum scores to be established by the College of Graduate Studies when necessary.

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TOEFL or IELTS Scores
 Applicants with TOEFL scores of 79 iBT or 550 PBTand above, or IELTS scores of 6.5 and above may be granted regular admission. Some programs, however, require higher TOEFL scores and others require all admitted international students to take an English proficiency test after arriving on campus.

Applicants with TOEFL scores from 61-78 iBT or 500 to 549 PBT or IELTS scores of 6.0 or 5.5 may be granted conditional admission. Upon arrival at the university, they will be required to take an English proficiency test administered by CMU’s English Language Institute (ELI). The results of the test will be used to determine the number of courses they will be required to take through the ELI. Such conditionally admitted students will be allowed to take a restricted number of courses in their academic disciplines concurrently with the ELI courses and must complete all required ELI courses by the end of their first year at CMU. Once satisfactory proficiency in English has been demonstrated, as determined by ELI policies, these restrictions will be removed. Please note that students are required to pay tuition for ELI courses just as they would for any other CMU course.

Applicants with TOEFL scores below 60 iBT or 500 PBTor IELTS scores below 5.5 may be granted admission to the CMU's English Language Institute (ELI) only. To do so, a separate application must be submitted directly to the ELI. If requested, however the College of Graduate Studies will have their academic credentials evaluated and they will be told of the likelihood of their future admission to their academic program pending improvement of their English skills. Upon arrival at the university, they will be required to take an English proficiency test to determine which ELI courses they must take. Once satisfactory proficiency in English has been demonstrated, as determined by ELI policies, and once the applicant satisfies department, college, and university requirements, these students may be granted either regular or conditional admission to the College of Graduate Studies and the academic program.

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Admission of CMU Faculty and Staff
A faculty member or administrator (PA) at CMU may not be admitted to a graduate degree or certificate program or earn a graduate degree or certificate in a program in his or her own department. A faculty member or administrator (PA) at CMU may be admitted to a graduate degree or certificate program and earn a graduate degree or certificate in a program in his/her own college, provided that he/she has written permission from the dean of his/her college. The written permission will be retained in the student's file in the College of Graduate Studies. Faculty members and administrators may be admitted to degree or certificate programs which are outside their own college.

Faculty members and administrators in Off-campus Degree Programs may pursue a graduate degree or certificate through Off-Campus Programs provided that he/she has permission from the Dean of the College of Graduate Studies.

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Admission with Baccalaureate from Schools without Recognized Standing
An applicant who holds a baccalaureate or equivalent degree from an institution which does not have recognized academic standing may be granted regular or conditional admission to a degree program on the recommendation of the chairperson of the academic department concerned and the concurrence of the Dean of the College of Graduate Studies or, optionally, non-degree admission at the discretion of the dean. Such an admissions decision will be based on a careful evaluation of the applicant’s qualifications, acceptable evidence of the institution’s competence in the student’s principal areas of preparation, and other relevant factors. If granted conditional or non-degree admission, the student may be required to complete a number of hours of graduate or upper-level undergraduate qualifying course work at CMU in the proposed field of study with a grade point average of 3.0 (B) or higher to become eligible to apply for regular admission to a degree or certificate program. An applicant admitted with such a stipulation is advised to consult the chairperson of the department in which he or she wishes to study for help in selecting appropriate qualifying courses. No department, however, is obligated to accept the applicant upon the completion of qualifying course work if, in its judgment, the applicant is still not appropriately prepared for degree or certificate work. Qualifying course work clearly stipulated as preparatory to normal degree or certificate requirements may not thereafter be counted toward any graduate degree or certificate program.

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Accelerated Master's Degree Program

The Accelerated Master's Degree Program (AMDP) allows students to reduce the total number of credits required to complete their undergraduate and graduate degrees by applying up to 12 credits (500 and 600 level courses) towards graduation requirements on both degree programs. Generally, courses required on the undergraduate major may not be counted on the graduate program. Students must enroll for the courses at the graduate level and may not be enrolled in more than 15 credit hours (graduate and undergraduate combined) per semester. Not all programs offer the Accelerated Master's Degree Program; a master's degree granting program must be approved through the curricular process, to offer an Accelerated Master's Degree. Accelerated Master Degree programs currently available at CMU include: Apparel Product Development and Merchandising Technology; Business Administration (MBA): Accounting Concentration; Computer Science; Economics; Geographic Information Science; History; Human Development and Family Studies; Mathematics; Political Science; Experimental Psychology, and Spanish.

Admission Procedures. Each program will determine admission criteria, which will be at least as rigorous as admission requirements for admission to the master's program, and procedures for its Accelerated Master's Degree. Generally, students will apply during their junior year for admission into the Accelerated Master's Degree Program to begin fall semester of their senior year. In most cases, the baccalaureate degree will be awarded within one year after admission into the Accelerated Master's Degree Program. Prior to earning the baccalaureate degree, students must earn at least an "B" in each course which applies to the graduate degree; if students do not earn a "B" in each course which applies to graduate degree the student will be dematriculated from the ADMP. If the student wishes to obtain a graduate degree he/she must apply for readmission into the regular master's program.

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Military Service Commission
A commission in the United States Army may be obtained while enrolled in graduate school. Interested individuals should contact the chairperson of the Military Science Department, telephone 989-774-3049.

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Off Campus Enrollment
Students who have been admitted to the College of Graduate Studies may enroll in graduate courses scheduled through Off-Campus Programs. Non-degree admission is available for students who wish to take continuing education courses without pursuing a degree or certificate. Courses taken through Off-Campus Programs may count toward the satisfaction of requirements in appropriate authorized graduate degree or certificate programs. It is the student’s responsibility to consult his or her advisor to determine which courses will apply in specific programs.

Note: International students who are issued an I-20 to pursue graduate studies at CMU are restricted to taking classes on the Mt. Pleasant campus unless there is a compelling and legitimate academic objective that will be achieved by taking the class through Off-Campus Programs. The department chair or graduate program coordinator of the student's graduate program must approve any off-campus course work.

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Duration of Admission Status: Time for Completion of Degree

After admission to a graduate program of study, students are expected to complete degree or certificate requirements in a responsible and timely manner.  For full-time students, two calendar years should be adequate for the completion of most master’s degree programs; five calendar years should be adequate for the complete of most doctoral programs.  Part-time students may need a somewhat longer period to meet these requirements, but in all instances, coursework and other requirements must be completed within the following time limitations:

  1. Graduate Certificate: within four years;
  2. Master’s or Specialist’s degrees: within seven years;
  3.  Doctoral Degrees: within eight years if the student had a relevant graduate degree when beginning the program OR within ten years if the student began doctoral study without a relevant prior graduate degree.   

Extension of Time Requests. Extension of time requests are serious and approval by the advisor and department do not guarantee approval by the College of Graduate Studies.  Extension of time to complete a degree or certificate are rarely granted and only considered if there are clearly extenuating circumstances.  Typically “life” events (employment changes, responsibilities, or promotions, marriage and births) do not count as extenuating circumstances.  Students must demonstrate the following for their requests to be considered by the College of Graduate Studies: compelling extenuating circumstances, current knowledge in the subject matter they wish to extend, and steady progress toward the certificate or degree.  Students that have not been enrolled at CMU for more than two years are not making steady progress.  Transfer credit is not eligible for extension consideration.  Extension requests are limited to a one time request of twelve to eighteen months.  If an extension is granted, a second extension is highly unlikely and students should plan accordingly. Extension of time request forms are available on the College of Graduate Studies website: www.grad.cmich.edu.

Admission to the College of Graduate Studies is valid for four to ten years (depending on the degree or certificate sought) after the date of first admission, except by cancellation for cause, or by one of the following provisions:

  1. Degree or Certificate Recipients. The student’s admission to the College of Graduate Studies is terminated upon completion of all requirements for a degree or certificate. (This provision does not apply to students who earn a master’s degree while enrolled in a doctoral program, or to students who earn a certificate while enrolled in a master's or doctoral program.) To resume graduate study thereafter on a second degree program or as a non-degree student, the student may apply for readmission by submitting an Application for Admission.
  2. Termination of Admission. This policy is explained under the “Duration of Admission Status,” noted above.
  3. Inactive Status. If a student does not register for the initial graduate work within one year after the date of admission to the College of Graduate Studies, or if in completing one or more courses the student earns no further graduate credit at this university for three consecutive years, the student is classified as inactive and the admission is terminated. If the student has completed one or more courses, the permanent record card is retained by the Registrar. The student may thereafter apply for readmission to resume graduate study at a later date by submitting an Application for Admission and supplying all other documents requested by the department concerned. Effective in 1991, the College of Graduate Studies retains original application materials for 7 years (unless the degree or certificate is awarded), so transcripts that were submitted with the original application do not need to be resubmitted. If a student became inactive prior to 1991, check with the College of Graduate Studies to determine whether transcripts must be submitted from other universities.

    If a student does not earn graduate credit at CMU for seven consecutive years, the student’s original application, letters, transcripts from other universities, and other materials will be destroyed. If one wishes to apply for readmission after that length of time, all materials, including a new application, transcripts and other documents requested by the department will need to be submitted.
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Changing Degree Programs
To change graduate programs, the student should send a completed Request for Change of Program form, along with a check for $35.00 to the College of Graduate Studies. The request will be forwarded to the new department for approval. Acceptance into one graduate program does not guarantee acceptance into another.

If the program change is approved, the student should meet with the new academic advisor and complete a new Authorization of Degree Program - Graduate form or Certificate Program form..

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Recomputing Grade Point Average
Students who transfer from one graduate program to another may file a Recomputation of Grade Point Average Petition. If approved by the advisor, department chair, and Dean of the College of Graduate Studies all courses completed on the original graduate program will be disallowed on the second program plan, all grades on previous course work will be disregarded, and the students will begin the new program with no cumulative grade point average. The Recomputation of Grade Point Average Petition must be filed within one calendar year of beginning the new program.

NOTE: All courses will still remain on the student’s transcript although the grades will not contribute to the grade point average.

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Registration Information
Students are eligible to enroll in graduate level courses after they receive their admission letter. The letter will show whether they are approved for Regular, Conditional, Provisional, Non-Degree, or Concurrent admission. Initial registration must occur within one calendar year of the admission date or the student will need to reapply.

The information you need regarding dates and procedures for Phase I registration (course selection), Phase II registration, and change of registration for a particular semester is published by the Registrar’s Office in the Class Schedule. Registration for fall semester takes place from March to July and again in August; for spring semester, it takes place from October to November and again in January; and registration for summer sessions takes place from February to March and again in May and June. Exact dates are printed in the Class Schedule or may be obtained from the Registrar’s Office, 299 Warriner Hall, 989-774-3261.

NOTE: The University reserves the right to cancel any class in which too few students enroll.

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Registration Procedure
Graduate students may register any time during the registration period via iCentral. It is recommended that they register during the special computer time reserved for graduate students. The procedures for registration are described in the Class Schedule. However, before registering for courses, students should verify that they meet the prerequisites. This is particularly true for internships, practica, independent studies, and thesis/dissertation credits.

CAUTION: Students should always consult their advisors to determine which classes to take.

NOTE: Occasionally a student who is trying to register is told that there is a “hold” on his or her registration. Students who receive this message should contact the College of Graduate Studies at 989-774-GRAD to determine the cause of the hold.

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Campus ID Card
Once you have initially registered for courses at Central Michigan University you will need to get a photo identification card, available from the Campus (CHIP) ID office in Bovee University Center. This campus ID card allows students to use the various student services described in this bulletin. Banking services using the CHIP ID card are also available. Contact the Campus (CHIP) ID Office for additional information.

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Internships, Practica, Independent Studies, Theses, Doctoral Projects, Dissertations
Students registering for internships, practica, independent studies, theses, doctoral projects, or dissertations should be aware that these courses ordinarily require the permission of the instructor and/or department chairperson prior to registration.  Specific registration requirements for each course will appear in the Bulletin description; these requirements must be observed.  

In addition, students may NOT enroll for more than three thesis/doctoral project/dissertation credits until the Prospectus and committee composition have been approved at the department level and by the Dean of the College of Graduate Studies. This is to ensure that if the Prospectus is not approved by the Dean of the College of Graduate Studies that the student has not wasted valuable time, credits, and resources. Projects undertaken prior to the Dean of the College of Graduate Studies approving the Prospectus may be denied and the project deemed invalid.

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Auditing Courses
If you do not wish to take a graduate course for credit you may register as an auditor, provided you obtain approval from the chairperson of the department prior to registration and are otherwise qualified. To qualify to audit a graduate course on or off campus you must meet the usual admission requirements for courses at or above the 600 level. No credit or grade is granted for an audited course, but such credit as the course normally would carry is included as part of your total load. No change from regular registration to audit nor from audit to regular registration is permitted after the completion of the Drop and Add period. Your responsibility to the class being audited is determined by the instructor of the class. Auditors pay the same fees required of students taking the course for credit.

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Change of Registration (Drop/Add)
Courses may be dropped using iCentral with a full cancellation of tuition and fees any time before the course meets a second time.  Courses can be added only during Phase I and Phase II registration.  Refer to the appropriate Class Schedule for registration dates and procedures.

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Withdrawing from a Class After the Drop/Add Period
The following procedures apply to students who desire to withdraw from a class after the official Drop/Add period listed in the Class Schedule.

  1. Students are allowed to withdraw from an individual course using iCentral if they do so before the published deadline. The student will receive an e-mail that the withdrawal has been received by the Registrar’s Office.
  2. At the time of the withdrawal, the student will be asked to indicate a reason for withdrawal and indicate their attendance in the course, either never attended or the last date attended.
  3.  Students will receive W’s as an indicator of withdrawal through the tenth week of the Fall or Spring semester or through the midpoint of all courses shorter than one semester. No individual course may be withdrawn after this time.
  4. Faculty will also be sent an e-mail regarding the withdrawal and the attendance reported by the student. The instructor will notify the Registrar’s Office if he/she shows a different attendance period than reported by the student. Also in cases involving academic dishonesty, the instructor will notify the Registrar’s Office and the course will be reinstated. The final grade determination shall be left to the discretion of the instructor.
  5. Under unusual circumstances, a student may appeal to the Registrar for exceptions to this policy.  If a waiver is made, the Registrar shall notify the instructor of this action. The Registrar’s actions may be appealed to the Dean of Students.

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Withdrawals from All Courses

Students may withdraw from all courses through the tenth week of classes using the complete withdrawal functionality in Course Search and Registration on iCentral. Students enrolled in short term courses, on-line courses, or have already withdrawn from a single course will be referred to the Registrar’s Office for assistance.

A student will automatically receive W’s as an indicator of withdrawal through the tenth week of the Fall and Spring semesters or through the midpoint of all courses shorter than one semester. The instructor will be notified of the course withdrawal. In cases of academic dishonesty, the instructor will notify the Registrar’s Office to reinstate the course and the instructor will submit the final grade.

Students withdrawing from the university between the tenth week and the Friday of the 14th week will receive W’s for passing work of D- or better and E’s for failing work. During this period, students enrolled in a CR/NC only course will receive W’s for passing work of C or better and a grade of E (which is converted to NC) for failing work. The Registrar’s Office will contact each instructor to verify whether or not the student is earning a passing grade.

No student may withdraw from all classes during the week preceding final examination week.

A student following the above procedures may receive certain refunds, if eligible, in accordance with university regulations.

A student leaving the university without filing a withdrawal form will not be eligible for refunds and will not be eligible for a W grade.

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Involuntary Withdrawal
Students who are dismissed for administrative or disciplinary reasons or students who owe past due amounts may be subject to involuntary withdrawal from classes and will receive a “W” for each class as an indicator of withdrawal. In addition, students living in residence halls with a past due balance may have their meals and long distance telephone privileges discontinued until their accounts are brought to a current status. Any delinquencies in the Family Housing Apartments may result in the initiation of eviction proceedings. University staff will counsel students who:

  1.  engage or threaten to engage in behavior that poses a danger of causing physical harm to self or others, or
  2.  engage or threaten to engage in behavior that would cause significant property damage, or directly and substantially impede the lawful activities of others.

In situations a. and b. above, the Dean of Students or designee may refer a student to the Behavior Evaluation Team to assist the student in functioning effectively within the university environment. Referral to the Behavioral Evaluation Team does not preclude removal from the university, or university housing, in accordance with provisions of the Code of Student Rights, Responsibilities and Disciplinary Procedures and/or the Housing Agreement. A student referred to the Behavioral Evaluation Team shall be notified in writing, and shall be provided written information on the procedures to follow.

Religious Holidays
It is Central Michigan University policy to permit students to be absent from classes or examinations for reason of observing religious holidays. Students are allowed to make up course requirements when they are unable to avoid a conflict between their academic and their religious obligations. Absence from classes or examinations caused by observing religious holidays does not relieve students from responsibility for any part of the coursework required during the period of absence. It is the obligation of students to provide faculty with written notice of the religious holiday they will be observing and the date on which they will be absent at least two weeks prior to the date of the religious holiday. Students who miss classes or are absent on days of examinations or class assignments shall be offered an opportunity to make up the work, without penalty, unless it can be demonstrated that a makeup opportunity would interfere unreasonably with the delivery of the course. Should disagreement arise over any aspect of this policy, the parties involved should contact the department chair, the dean of the College or the Ombudsperson. Final appeals will be resolved by the Provost.

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Academic Load

The College of Graduate Studies considers a normal load for full-time resident study to be 9-12 hours in the fall or spring semester and 4-6 hours in a six-week summer session. A graduate student may not enroll for more than 15 graduate credits in the fall or spring semester, nor may the student enroll for more than 15 credits in the two summer sessions combined. Exceptions to the limitation are automatic for programs (e.g., Physical Therapy; Physician's Assistant) that require more credits in a given semester. Other exceptions to the limitation require approval of the graduate advisor and the Dean of the College of Graduate Studies. Credits for thesis or dissertation are not counted in this total.

To qualify for financial benefits as a full-time student under programs of the Veteran's Administration, and/or to qualify for financial benefits as a full-time student under programs of the Social Security Administration and/or for certain loan agreements, students must carry a minimum of nine credit hours during the fall and/or spring semester. For shorter sessions, contact the financial aid office for information on minimum loads for full-time status.

Unless financial or immigration requirements necessitate defining a minimum number of hours for status as a full-time graduate student, there is no minimum load requirement for graduate studies. It is expected that students will assess need, ability, and other factors judiciously and register for a class load that permits them to maintain academic standards.

In order to use CMU resources (e.g., computers, laboratories, equipment, faculty) during the regular academic year, graduate students must be registered for a minimum of one credit hour.

Continuous Registration. Any on-campus student who has completed all academic course work except the final project (Plan B project or internship, thesis, doctoral project, dissertation) must be enrolled in at least one CMU graduate credit hour each fall and spring semester until graduation (summer sessions as well if summer course work is normally required in the program). The Continuous Registration for Final Research Project (course 619) within the student's home department can fulfill this one credit hour requirement.
 
If, after all academic course work except the final project is completed, a student does not enroll each fall and spring semester (and summer, where appropriate) until graduation, the student must enroll retroactively for each missed semester (including summer, where appropriate) once s/he returns to complete the project. A student can request a leave of absence by submitting a Leave of Absence Request form to the Dean of the College of Graduate Studies; if approved, continuous registration will be waived during the approved leave period. Regardless of whether the student has a leave of absence, the student must still complete the degree within the time-to-degree limitations set forth under the degree requirements.

Thesis/Doctoral/Dissertation:

  1. Students must successfully defend his/her thesis/doctoral project/dissertation before the beginning of the semester (defined by the first day of class) in order to avoid paying for the 619 continuous enrollment credit.
  2. If a student successfully defends his/her thesis/doctoral project/dissertation before the beginning of the semester, he/she will receive "exempt" status for one semester. If the student does not complete the thesis/doctoral project/dissertation project outline by the College of Graduate Studies within that semester, the student will be charged for the 619 continuous enrollment credit each semester until they graduate.

Internships
Students completing internships will be given one academic year beyond their internship course to complete their internship and graduate. After that year, the student will be charged for the 619 continuous enrollment credit each semester until they graduate.

Comprehensive Examinations
Students will be given one semester after their comprehensive examination course to take their examination. If the student does not take the comprehensive examination the next semester or fails, they must register for 619 continuous enrollment credit until they graduate or do not pass the exam.

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